Transcripts

Where do I have my official transcripts sent?

NDSEG Fellowship Program
1818 N St NW
Suite 600
Washington, DC 20036

When are transcripts due?

All materials, including transcripts, must be received by the December 16, 2011 deadline at 5 p.m. EST.

What transcripts do you need?

We require transcripts from your baccalaureate institution, and any institution at which you have been a graduate student.

Have you received my transcripts?

The Overall Status page is the most up-to-date information we have on whether we have received your transcripts.

If we have already received your transcript, but you have not yet entered the school in the "Schools" section, it will not show as received on the Overall Status page. You must enter the school in order for your transcript to be linked to your application. This does not happen automatically, so it might take some time after you enter your school. Email us if you believe we have received your transcript, but you do not see it as received on your Overall Status page.

Keep in mind that it can take several weeks for transcripts to show up as “Received” on the Overall Status page after you request them from the school due to processing time at the school. Please check with us before you pay to have another copy sent.

Are transcripts required for my Fall 2011 academic term?

Transcripts for the Fall 2011 academic term are not required in order for an applicant to have a complete application package.

Do not wait for your Fall 2011 grades to post before sending us your transcript, as it will likely not reach us before the deadline. This would disqualify your application from being considered for a fellowship.

I sent in my transcripts this year for another ASEE Fellowship (such as SMART), do I need to send them in again?

No, you do not need to send them in again. In this case, ASEE will only require one hard-copy to be sent.

Please email us and let us know you have already sent your hard-copy transcripts. We will then be able to  attach them to your NDSEG application.

Please keep in mind, NDSEG will only accept hard-copy transcripts.

I sent in my transcripts last year. Do I need to send them in again?

Yes, you need to send in your transcripts again for this year’s competition.

Can I send an unofficial transcript, unofficial grade report or electronic transcript?

No, we accept only official, sealed transcripts.

My transcript is in my maiden name, or a different name from the name I am using on my application. Have you received it?

If the name on your transcript is not the same as the name on your NDSEG application, please email us and let us know so that we can attach the transcript to your application.

Please allow sufficient time for us to receive the transcript before emailing.

My transcript is the same for two schools I listed but shows as received for only one. What’s wrong?

If your transcript should be attached to two school entries, then simply email us, and we will attach it correctly.

If I have a transcript, can I send it instead of having the school send it?

If you have an official, sealed transcript in your possession, you may send it to us instead of requesting that the school send us one.

I am having difficulty obtaining official transcripts from an institution; is there any way you will accept a substitute?

ASEE does not accept unofficial transcripts or grade reports. Under extreme circumstances, you may be allowed to submit a copy of your transcripts. You will need to contact ASEE to request permission for an alternate submission and to receive detailed instructions.

Past examples of extreme circumstances are overseas institutions that require obtaining official transcripts in person and official records from institutions that have been destroyed.