NDSEG
National Defense Science and Engineering Graduate Fellowship

Application Instructions

All applicants are required to submit the application online by December 16, 2011 at 5 p.m. EST. All materials must be submitted electronically or received by this deadline. Notifications of awards will be emailed by mid April 2012. Award winners are expected to accept or decline the offer within one week of receipt of official notification. Application materials are not returned to applicants. Applicants must click the "Submit Application" button to submit the application.

Registering for an account:

You will need to register for a new account before you will be able to start the application, even if you applied last year. We do not save previous year applicant information, including transcripts, reference letters and GRE scores. You will enter your name and email address and choose a password.

What you’ll need to complete the application:

  • General GRE score from the last 5 years – You’ll need to contact ETS to have your scores sent to code 5140 (see below). Please note, ETS will report all of your scores from the last five years.
  • Official, sealed transcripts from any graduate work as well as your undergraduate school – These can be sent from the school directly to ASEE, or you can send them if they are in your possession
  • Contact information for at least three references – They will be asked to fill out an online form and submit an electronic letter of reference
  • Information on all your publications, presentations, patents, and patent applications
  • Contact info for supervisors of Research, Leadership, and Teamwork Experiences, and any Community and Volunteer Work

GREs:

You must contact ETS and have them send us your GRE scores; we do not retrieve GRE scores automatically. ETS has informed us that the last date you should request scores is 15 business days before the deadline and that faxed requests take an additional 10-12 business days of processing time. Therefore, the last date on which you can order scores and expect that ASEE will receive them in time is November 25, 2011. You may contact ETS at http://www.gre.org or (609) 771-7670. The GRE code for ASEE is 5140 (with no department code).

Transcripts:

Do not wait for the fall semester's grades to come in before you send us transcripts; fall grades are not required. The deadline for all materials is December 16, 2011, and transcripts including the fall semester's grades do not reach us in time for the deadline. If your application is missing a required transcript, it will not be considered for an NDSEG Fellowship.You will need to send us your transcripts again, even if you sent them in last year.

Navigating the application:

A sidebar is located at the left of each application page. Use this sidebar to navigate the application.You may complete the application sections in any order. At any time, you may click on the "Overall Status" link in the sidebar to view information about how much of the application is complete. These are the areas of the application:

Applicant responsibilities:

Applicants are responsible for ensuring the proper submission of each element by the December 16, 2011 deadline. See the descriptions of each element in the Application Walk-Through. Monitor the application's status to ensure ASEE receives the reference forms, transcripts, and GRE scores. As stated above, applicants must click the "Submit Application" button and select "Yes" before 5 p.m. EST on December 16, 2011, in order to submit the application.

All responses can be changed prior to submission. This allows you to save an application-in-progress and return to the application to correct errors and omissions.

Continue to Application Walk-Through